Sample Use Cases

The software is web-based and needs only to be installed at your server and all your branches will be connected. To allow access from all devices and locations, it can also be installed on an internet server.

This system is developed and maintained locally and is highly customizable to suit your specific needs. There is continuous development and improvement based on customer feedback.

Webscreations Fixed Asset Management Module When it comes time to fixed asset management for your company’s assets, we enable you meet all the functionality you need, including: customizable reports, check in/out, disposal & scanning barcodes. Instantly locate your assets and conduct audits.

1. Creating Asset / Asset Data Capture

✓ Capture all relevant details pertaining to the asset. i.e Asset Name, Location, Type, User assigned, Costs, Tag number/ Barcode number, Warranty Expiry, Make Model and more.

✓ Capture Asset Depreciation

✓ Asset Location

✓ Asset Departments

✓ Attach relevant documents related to the asset

✓ Add custom information under remarks section

✓ Choose different depreciation methods

✓ Attach warranty documents on the asset

✓ Capture purchase amount, Supplier, purchase date, usable life, recover value. Easily Import Asset Data

Data Import Feature enables the Webscreations FAMS Users to transfer their Asset Data from programs like Excel or CSV anywhere, anytime into the system. This Feature can save users time spent entering the data manually. Download Sample data to know the required fields.

Features:

Here are the features of Asset Management Software products:

  1. Increase efficiency
  2. Ensure compliance
  3. Maintain data integrity
  4. Streamline communication
  5. Dynamic reporting dashboard
  6. Inventory management module
  7. Track an unlimited number of assets
  8. Attach files, pictures, or owner’s manuals easily
  9. Print and save asset reports in PDF
  10. Equipment reports, checkout, booking, maintenance management

Features

Centralized Data
All of your asset information is centralized and accessible. Since everyone you work with logs in to the same asset database, you have all of your asset information in one place. No more wondering if your shared asset spreadsheet has the latest information

Stay Secure
Your data is stored on secure, backed-up daily enterprise servers in a state-of-the-art, highly secure data center.

Data Import
Already using an asset tracking spreadsheet? Easily import existing information via Microsoft Excel.

Easy Updates
Perform moves, adds, and changes (MACs) fast. Keeping your asset records up to date has never been easier.

 Saved Reports
Build a report, give it a name, and save it. You (or anyone else with access) can generate the same report again whenever it’s needed.

Unlimited Locations
Add as many regions, buildings and rooms as you want. There’s no limit to how many locations you can add to the system.

Detailed History

Every change made to assets in the system is date, time and user-stamped for audit control purposes.

 Physical Inventory

Streamline your next fixed asset inventory by up to 70%. Simply scan the room, scan the assets you find, then move on to the next room.

 Role-Based Access

Role-based user security enables you to restrict system access by function and location. Easily create and assign roles to employees as needed.

Barcode Label Ordering

Order durable aluminium asset labels directly from the system. Choose from a variety of options, including barcode type, text and label size.

 Wireless Sync

Every organization uses hundreds of assets on a daily basis. Speed up audit activities, and track your assets in real time

 Support

We understand asset tracking inside and out. From installation to best practices, we’re here to help!

 Hosting

Hassle-free, zero installation. The portal is hosted on the safe and secure light speed linux Cloud hosted services platform. With DDO’s protection and backup services.

 Scalable

Track as much or as little information as you need. You’re not limited to the number of assets or locations you can track.

Problems Experienced by Businesses Without Asset Management Software Include:-

1. Poor Maintenance Procedures
— Creating and sustaining an operational workplace infrastructure is not only costly, but also time-consuming. The inability to keep a close eye on your machinery is a serious mistake that can result in misuse of assets and poor maintenance, which ultimately breeds workplace inefficiencies.
— Asset management software helps track who is using a specific machine, how he is employing it, and the last maintenance undertaking. This keeps your assets in the best condition possible, thus increasing your venture’s overall revenue.
2. Improper Risk Management
— The secret to developing an operative system and making the best of your assets is learning how to manage risks. Generally, this involves identifying system problems on time and attending to them before they escalate. An asset management system provides a comprehensive database that outlines the entire history of your equipment, showing the previous problems experienced and how they were handled.
— This software enables you to anticipate a possible breakdown, which helps you put in place mitigating measures.
3. Increased Cases of Theft
— Without an asset management system, knowing what you have is practically impossible. Offering an extensive list of all the assets in your venture, this tool helps you identify both dormant and active equipment, thus reducing cases of theft and misplacement.
4. Increased Insurance Charges
— Insuring assets is a common phenomenon, especially for organizations dealing with highly perishable merchandise and expensive apparatuses. However, failure to adhere to the necessary regulations or constantly update your insurance company on the nature of your assets can result in soaring insurance costs.
— Webscreations fixed asset management system provides updated details regarding your equipment, thus helping insurance companies to revise their plans.
Other Common Problems Include:
— Inability to virtually manage your assets
— Inability to optimize your assets
— Cases of a data breach
— Poor equipment scheduling
— Waste time, effort, and money searching for and replacing lost or missing assets
— Low-cost asset registers do not provide the flexibility to configure their applications as needed
— Help desk systems containing asset registers rarely provide the functionality and accessibility needed to manage assets effectively